Be sure you enter any discount code if applicable. Please contact your merchant to review booth rates. 

Once confirmed, you will receive an invoice from the NMG accounting department (approximately 7-10 business days). Please reach out to exhibitors@nationwidegroup.org with any questions or modifications. If you wish to pay by credit card, you can simply return to your registration and modify the payment page.

View the vendor agenda here!

Registration for hotel/badge is available here! Register before July 15 to secure the discounted rate.

You will receive a notification of your location and booth number the end of June-beginning of July.

We offer complimentary booth packages, but they must be ordered by the deadline. You can find this under Products>Packages> Event Collection. 

You can order additional or upgraded furniture through the Shepard portal here!

Complimentary Booth Package A:

• 1 - 42” H x 36” R Pedestal Table
• 2 - Stools with Back
• 1 - Wastebasket

 Complimentary Booth Package B:

• 1 - 6'Lx24"W x30"H Black Skirted Table
• 2 - Upholstered Side Chairs
• 1 - Wastebasket

Order in the Shepard portal here!

We include tuxedo carpeting. You can bring your own flooring or order different options through the Shepard portal here!

If you require electrical, you will need to order here!

‘Coffee house’ wifi is available but we recommend you purchase internet if you depend on it. You can order it here!

If you require audio visual equipment, you will need to order here!

Yes, you can order here!

Any hanging sign or apparatus must be approved by Show Management and is only available to booths that are at least 20’ wide by 20’ deep.

We try our best to avoid columns or place with minimal impact. You will be notified if your booth is affected.

Possible budget considerations include:

• Booth fee
• Shipping
• Material handling
• Signage
• Audio visual
• Lead retrieval
• Electrical
• Internet
• Flooring
• Furniture

Yes. Ensure your credit card is on file to avoid delays.

Your EAC will need to register on the Shepard portal here.  There’s an “EAC Registration Link” on the login page.

No. The Advance Warehouse is available from 8am-4pm, Monday-Friday.

Yes. Nothing will be accepted without a weight.

Shipping

Shipping refers to the transportation of your materials from their origin (e.g., your office or warehouse) to the event location.

This service:

• Can be provided by any carrier of your choice
• Involves the pickup of your freight and its delivery to either the advanced warehouse or directly to the show site
• Is your responsibility to arrange and typically billed separately from event services
• Is available through Shepard Logistics Services

Material Handling

Material handling is the management of your freight within the event facility, to and from your booth location.  

This service:

• Is exclusively managed by Shepard at the event site
• Includes:
  • Unloading your freight at the receiving dock
  • Transporting your items to your booth
  • Removing and storing empty containers during the event
  • Returning empty containers to your booth after the event
  • Moving your freight back to the loading dock
  • Loading your items for return shipping
• Is a standard event procedure with costs typically based on the weight of your freight
• Must be ordered by you in advance to ensure efficient handling of your items upon arrival

Cost-Saving Tip: Consolidate your shipments to minimize charges. Each separate arrival incurs a minimum charge, so pack items together on pallets when possible.

For more information, watch the Shepard Shipping vs Material Handling video.

If you're shipping materials after PrimeTime, you'll need to complete a Material Handling Authorization (MHA) form. This mandatory form releases your freight from the show floor and authorizes Shepard to load your materials onto your carrier’s truck or to ship them out on your behalf. A MHA form is required for all freight not hand-carried out of the venue.

Before the event, the MHA form will be emailed by Shepard Logistics to the primary exhibitor contact and is also available on ExhibitorPro under ‘Services’ > ‘Material Handling’ > ‘Overview’ > ‘Outbound Paperwork.

When you receive the form, please review and confirm the following details before submitting:

• Shipping destination
• Bill to address
• Selected carrier
• Number of pieces and total weight
• Your preferred backup shipping option

Yes, if you're using a carrier other than Shepard Logistics, it’s your responsibility to coordinate pickup of your outbound freight during the designated move-out timeframe after the event.

When completing your MHA form, you’ll be required to select one of the two backup shipping options in case your carrier fails to check-in by the final move-out deadline:

Option A: Reroute Via Shepard’s Selected Carrier

Shepard will ship your freight to the designated delivery address on your MHA form using our preferred carrier. Costs for transportation will be applied to the method of payment on file or invoiced per their Payment Policy.

Option B: Return Shipment to Warehouse

Shepard will transport your freight back to our warehouse for later pickup by your carrier. A member of their team will contact you with details once your materials are ready for retrieval. Please note that additional storage and transfer fees apply. Rescheduling and related costs are the exhibitor’s responsibility. Charges will be applied to the method of payment on file or invoiced per their Payment Policy.

You can find the rates as well as use the estimate calculator under Home / Services / Labor / Overview in the Shepard Portal.

Please email exhibitors@nationwidegroup.org or submit through the Shepard portal. Requirements are in the Rules and Regulations. 

Log in using the email and password you used to register for PrimeTime. 

You must be logged in to create your personal agenda. Once in the schedule tab, click on the session you are interested in. You will then see the option with the session details to add the session to their agenda, and click the Clock Icon > Add to My Agenda. You can also remove sessions from your agenda.