REGISTRATION
There are two separate registration processes for exhibitors.
1. Booth Registration – This is for securing a booth at the expo and is typically completed by a company representative. It includes details about booth size and specific requirements.
2. Badge Registration – All exhibitors attending the expo must register for a badge. This registration also collects information about accommodations.
Set-up and break-down crew do not need to complete this registration. Instead, they will check in at the expo entrance and receive a designated wristband for each day.
Exhibitors must wear their badges at all times to access the expo and certain events. The badge often serves as both a ticket and identification, confirming participation in the event.
Registration for hotel/badge is available here! Register before July 15 to secure the discounted rate.
Be sure you enter any discount code if applicable. Please contact your merchant to review booth rates.
Once confirmed, you will receive an invoice from the NMG accounting department (approximately 7-10 business days). Please reach out to exhibitors@nationwidegroup.org with any questions or modifications. If you wish to pay by credit card, you can simply return to your registration and modify the payment page.
GENERAL
Halls B-D in the Music City Center Convention Center.
You will receive a notification of your location and booth number the end of June-beginning of July.
BOOTH SETUP & SERVICES
- Each exhibiting company receives two (2) complimentary exhibitor booth badges per 100 square feet. Exhibitors needing additional badges should email exhibitors@nationwidegroup.org
- Exhibitor booth badges provide access to the PrimeTime expo hall and general session.
- A basic online company listing and logo on the interactive floor plan
- Items provided in your booth:
- 8' High Backwall Drape with 3' High Sidewall Drape
- 7" x 44" Cardstock Identification Sign
- First night of pre-show cleaning
- Booth carpeting – Tuxedo
- 1 table, 2 chairs and 1 wastebasket per 100 sq. ft. of booth space (only when ordered by deadline)
We offer complimentary booth packages, but they must be ordered by the deadline. You can order additional or upgraded furniture through the Shepard portal here!
Complimentary Booth Package A:
- 1 - 42” H x 36” R Pedestal Table
- 2 - Stools with Back
- 1 - Wastebasket
Complimentary Booth Package B:
- 1 - 6'Lx24"W x30"H Black Skirted Table
- 2 - Upholstered Side Chairs
- 1 - Wastebasket
Order in the Shepard portal here!
We include tuxedo carpeting. You can bring your own flooring or order different options through the Shepard portal here!
If you require electrical, you will need to order here!
‘Coffee house’ wifi is available but we recommend you purchase internet if you depend on it. You can order it here!
If you require audio visual equipment, you will need to order here!
Yes, you can order here!
Any hanging sign or apparatus must be approved by Show Management and is only available to booths that are at least 20’ wide by 20’ deep.
We try our best to avoid columns or place with minimal impact. You will be notified if your booth is affected.
Possible budget considerations include:
- Booth fee
- Shipping
- Material handling
- Signage
- Audio visual
- Lead retrieval
- Electrical
- Internet
- Flooring
- Furniture
Yes. Ensure your credit card is on file to avoid delays.
MOVE IN/OUT
Advance Warehouse
If you shipped to the advance warehouse, your materials will be delivered promptly and be ready in your booth by exhibitor move-in.
Direct to Show Site
If you shipped direct to show site, delivery timing will depend on your carrier’s arrival and the overall volume of shipments. Please check with your carrier for specific delivery updates.
No. The Advance Warehouse is available from 8am-4pm, Monday-Friday.
Yes. Nothing will be accepted without a weight.
Shipping
Shipping refers to the transportation of your materials from their origin (e.g., your office or warehouse) to the event location.
This service:
- Can be provided by any carrier of your choice
- Involves the pickup of your freight and its delivery to either the advanced warehouse or directly to the show site
- Is your responsibility to arrange and typically billed separately from event services
- Is available through Shepard Logistics Services
Material Handling
Material handling is the management of your freight within the event facility, to and from your booth location.
This service:
- Is exclusively managed by Shepard at the event site
- Includes:
- Unloading your freight at the receiving dock
- Transporting your items to your booth
- Removing and storing empty containers during the event
- Returning empty containers to your booth after the event
- Moving your freight back to the loading dock
- Loading your items for return shipping
- Is a standard event procedure with costs typically based on the weight of your freight
- Must be ordered by you in advance to ensure efficient handling of your items upon arrival
Cost-Saving Tip: Consolidate your shipments to minimize charges. Each separate arrival incurs a minimum charge, so pack items together on pallets when possible.
For more information, watch the Shepard Shipping vs Material Handling video.
|
Advance Shipping |
Direct Shipping |
|
Exhibiting Co. Name & Booth Number |
c/o Shepard Exposition Services |
|
July 21-August 11 |
Starting August 17 at 8am |
BOOTH RULES & POLICIES
Cancellations must be submitted in writing to Show Management at exhibitors@nationwidegroup.org.
CANCELLATION SCHEDULE
|
Agreement signing to June 15, 2025 |
100% refund |
|
On/between June 16, 2025 and June 30, 2025 |
50% refund or owe 50% of agreed upon booth total |
|
On or after July 1, 2025 |
No refund |
Please email exhibitors@nationwidegroup.org or submit through the Shepard portal. Requirements are in the Rules and Regulations.
MOBILE APP
The app will be available in August and details will be emailed to all registrants.
Log in using the email and password you used to register for PrimeTime.
You must be logged in to create your personal agenda. Once in the schedule tab, click on the session you are interested in. You will then see the option with the session details to add the session to their agenda, and click the Clock Icon > Add to My Agenda. You can also remove sessions from your agenda.