Nashville International Airport (BNA) is the most convenient choice when flying into PrimeTime. From there, it’s about a 15-minute drive/ride to the Convention Center.

Airport Check-In: In general, the airlines and the Transportation Security Administration recommend that passengers arrive at the airport at least two (2) hours before domestic flights. This allows ample time for you to check in for your flight, check baggage, and go through security screening. If you need to park, return a rental car, or ride a shuttle from the airport parking area, be sure to include extra time for that. 

You must reserve your room through the Nationwide Marketing Group website to receive the advertised group rate. Hotel reservations can be made during your PrimeTime registration. You must make your reservation by July 29th  to receive the special group rate.  Cancellations completed after August 7th may be subject to hotel cancellation fee.

Nationwide PrimeTime is targeted by scammers offering to book hotel rooms for PrimeTime, claiming access to discounts, membership lists, or other sales pitches. Please note that hotel rooms in the group block may ONLY be booked through PrimeTime registration. Nationwide Marketing Group does NOT sell its member information. Beware of fraudulent companies offering different hotel rates or requesting reservation and/or payment information. If you have a question about an email or phone call you have received, please let us know at events@nationwidegroup.org.

JW Marriott Nashville Hotel

• 201 8th Ave S, Nashville, TN 37203
• Distance to Convention Center: 0.5 Mi (Adjacent to the convention center)

Omni Nashville Hotel

• 250 Rep. John Lewis Way S, Nashville, TN 37203
• Distance to Convention Center: 0.2 Mi ((Adjacent to the convention center))

The Embassy Suites Hotel by Hilton Fort Lauderdale

• 708 Demonbreun Street, Nashville, TN 37203
• Distance to Convention Center: 0.5 Mi ((Adjacent to the convention center))

The Westin Nashville Hotel

• 807 Clark Pl, Nashville, TN 37203
• Distance to Convention Center: 0.5 Mi

Renaissance Nashville Hotel

• 611 Commerce St, Nashville, TN 37203
• Distance to Convention Center: 0.6 Mi

A valid credit/debit card is required to guarantee your hotel reservation. Your credit card may be charged a deposit equal to one night's stay plus tax approximately 30 days prior to your arrival by the hotel.

Reservation cancellations must be made in writing to events@nationwidegroup.org on or before Friday, August 7, to avoid the registration and hotel cancellation penalty.

After August 7, 2026:

• The penalty for cancelling your registration to attend the PrimeTime event will be $350 per registration.
• The penalty for reducing your room nights or cancelling your hotel reservation will be equal to one night's hotel charges, including taxes, even if you still plan to attend PrimeTime.

No-Show Fee: If you fail to arrive at the hotel on the date you requested, the hotel reserves the right to cancel your room reservation and charge a one-night stay, including taxes, and you will be charged an event cancellation fee of $350 per registration.

Early Departure Fee: Upon arrival, the Front Desk will verify your departure date. Should you depart earlier than the departure date you provided, you may be subject to an early departure fee from the hotel.

At check-in, guests are required to present a valid U.S.-issued photo ID or passport, along with a credit or debit card in their name.

If the room charges have already been covered, the hotel will place a hold on the guest’s card for incidentals. If the room has not been prepaid, the hotel will authorize the guest card for the full estimated stay, including room nights, taxes, and incidentals.

Any unused funds will be released upon check-out.

The current hotel occupancy tax in Nashville is 15.25%. Taxes are subject to change without notice.

All hotels in our block have a standard check-in time of 4:00 PM and a check-out time of 11:00 AM. Early check-in and late check-out may be available upon request and are subject to availability. Please note that additional fees may apply.

If your room is not ready upon arrival, you may store your luggage at the Bell Desk at no additional charge. To request a late check-out, please contact the Front Desk the day before your departure. Extended check-outs are also subject to availability and may incur extra charges.

Please note that preferred room types, locations, and specific amenities are not guaranteed and are based on availability at check-in, as room assignments are finalized at that time.

Rollaway beds may be available complimentary or at an additional charge, depending on room type. If needed, it is recommended that you make the request in advance, as not all hotels have this option.

Hotel group rates apply to single or double occupancy. Additional occupants may be subject to an additional fee per person per night and subject to the hotel's maximum occupancy policy and fire codes. Please contact the NMG Events Team to confirm the rate and policy at events@nmg.org

Need to rent a scooter or wheelchair? 

- Scootaround website: https://scootaround.com/en/rental/booking.

- Cloud of Goods website: https://www.cloudofgoods.com/product-rentals/mobility-scooters

Omni Hotel Pet Policy

 Pets under 25lbs are welcome at Omni Nashville with the following conditions: A non-refundable cleaning fee of $125.00 is paid upon check-in. This is for basic cleaning of pet hair and odor (Additional charges for damage may be imposed). No dangerous animals, animals perceived to be threatening, wild or other exotic animals will be allowed. The hotel shall make the final determination of whether a specific pet will be permitted in the hotel. A kennel must be presented to the front desk at check-in and the pet must remain in the kennel at all times while the pet is unsupervised in the room. Pets are not permitted in the pool area or in the dining outlets. If the pet creates a noise disturbance or is otherwise a source of guest complaints, then the hotel reserves the right to require the guest to remove the pet. The hotel, at its discretion, is not required to provide any warning or second chance for violation of this policy. The guest agrees to pay the hotel for the cost of repairing any damage caused by the pet. If the hotel is unable to rent the damaged room while the damage is being repaired, then the guest shall be responsible for any lost room revenue incurred by the hotel. The charges for such damage repair and/or lost revenue may be charged to the guest credit card. Guest bringing a pet will be required to sign an "Acceptance of Responsibility for Pet* form upon arrival. 

JW Marriott

The JW Marriott Nashville welcomes your four-legged companions during your stay. Guests may bring up to two dogs per guest room, with a maximum weight of 50 lbs. per dog.

A non-refundable pet fee of $150 per dog will be charged at check-in. Guests are responsible for any additional cleaning or damage charges that may result from their pet's stay.

For the comfort and safety of all guests, please ensure your pets are supervised at all times and comply with the hotel's pet policies. If you have any questions regarding the hotel's pet accommodations, we encourage you to contact the hotel directly prior to your arrival.

The Westin Hotel

(Service animals are not considered pets and guests traveling with them are not required to complete this form.) We welcome all well mannered, dogs, cats, birds, and fish. We reserve the right to require immediate removal of any pet that displays dangerous or unacceptable behavior, including, but not limited to, biting, excessive noise (such as barking), evidence of disease, or urination / defecation in public areas. No more than two (2) pets may occupy a guestroom. Each guest is responsible for all charges that relate to the removal of his / her pet, including but not limited to transportation and kennel charges.

Please be aware that a non-refundable pet fee of $50 per day (Maximum of $150 USD per stay) will be charged to your account prior to check-out to cover the cost of additional and necessary cleaning in preparation for our next guest. If room fumigation is required due to pest infestation an additional fee over and above the cleaning fee will apply.

Renaissance Nashville Hotel

The Renaissance Nasahville welcomes up to two pets per guest room. A non-refundable pet fee of $50 per pet, per night will apply, with a maximum charge of $150 per stay.

For the comfort and safety of all guests, pets must be properly secured or confined if left unattended in the guest room. Guests are responsible for any damages or additional cleaning fees resulting from their pet's stay.

Embassy Suites Downtown Nashville

The Embassy Suites by Hilton Nashville Downtown welcomes up to two dogs or cats per guest room. Cannot exceed a single or combined weight of 75lbs. A non-refundable pet fee of $75 applies to stays of 1–4 nights, while a $125 non-refundable pet fee applies to stays of 5 nights or longer.

For the comfort and safety of all guests, pet owners are responsible for ensuring their pets are well-behaved and comply with the hotel's pet guidelines throughout their stay. 

JW Marriott Nashville Hotel

• Valet Daily: $64++/night. 

Omni Nashville Hotel

• Valet Daily: $70++/night. 

The Embassy Suites by Hilton Hotel Nashville

• Valet Daily: $67++/night. 

The Westin Nashville Hotel

• Valet Daily: $65++/night. 

Renaissance Nashville Hotel

• Valet Daily: $69++/night. 

Nashville in August has daytime highs that average around 89 F and overnight lows that average around 68 F. 

Nationwide PrimeTime is targeted by scammers offering to book hotel rooms for PrimeTime, claiming access to discounts, membership lists, or other sales pitches.  Please note that hotel rooms in the group block may ONLY be booked through PrimeTime registration and Nationwide Marketing Group does NOT sell its member information.  Beware of fraudulent companies offering different hotel rates or requesting reservation and/or payment information.  If you have a question about an email or phone call you have received, please let us know at exhibitors@nationwidegroup.org.

SATURDAY, AUGUST 22

• 4:00 AM - 7:00 PM

SUNDAY, AUGUST 23

• 7:00 AM - 7:00 PM

MONDAY, AUGUST 24 

• 7:00 AM - 7:00 PM

TUESDAY, AUGUST 25 (Expo Day)

• 7:00 AM - 7:00 PM

WEDNESDAY, AUGUST 26 (Expo Day)

• 7:00 AM - 1:30 PM